Transactions

The Transactions section records individual payments made against invoices.

Permission required: Transaction:Read (to view), Transaction:Create/Update/Delete (to modify)

What is a Transaction?

A transaction represents a single payment recorded against an invoice.
You can record multiple partial payments against the same invoice — each as a separate transaction.

When you record a transaction:

• The invoice's Paid Amount increases
• The invoice's Pending Amount decreases
• The invoice Status may change to FullyPaid if pendingAmount reaches 0

Payment Methods

Method	When to use
Cash	Physical cash payment
UPI	Mobile UPI payment (PhonePe, Google Pay, etc.)
Net Banking	Bank transfer, NEFT, RTGS

Recording a Payment

From the Invoice Detail Page (Recommended)

1. Open the invoice you want to pay
2. Go to the Transactions tab
3. Click + Add Payment
4. Fill in:
   • Amount (required) — the payment amount
   • Payment Method (required) — Cash, UPI, or Net Banking
   • Transaction Date (required) — date the payment was made
   • Description — optional reference note (e.g. UTR number)
5. Click Save

From the Transactions List Page

1. Navigate to Transactions in the sidebar
2. Click + New Transaction
3. Select the Invoice from the dropdown
4. Fill in the same fields as above

Viewing Transactions

Navigate to Transactions in the left sidebar.

Filtering Options

Filter	Description
Invoice	Show transactions for a specific invoice
Payment Method	Filter by Cash, UPI, or Net Banking
Date Range	Filter by transaction date
Sort	Sort by transaction date, amount, or payment type

Transaction Detail

Click any transaction to view:

• All transaction fields
• The related invoice details (invoice number, vendor, amounts)

Editing a Transaction

1. Open the transaction detail page
2. Click Edit
3. Update and save

Deleting a Transaction

Transactions are soft-deleted:

1. Open the transaction detail page
2. Click Delete
3. Optionally enter a reason
4. Confirm

WARNING

Deleting a transaction will increase the invoice's pendingAmount again. The invoice status may change from FullyPaid back to PartiallyPaid or Overdue.

Downloading the Transaction Report

Click Export Excel on the transactions list page.

Permission required: Transaction:Read